INFORMATION CLAUSES
Pursuant to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), we provide the following information regarding the circumstances under which your personal data is processed.
DATA CONTROLLER
The Data Controller is POL-EKO Measurement Laboratory Sp. z o.o., headquartered in Wodzisław Śląski at Kokoszycka 172C, 44-300, registered in the Register of Entrepreneurs maintained by the District Court in Gliwice, 10th Commercial Division of the National Court Register, under KRS number 0000375457, NIP: 6472545247, REGON: 241840348.
The Administrator has appointed a person responsible for personal data protection within the company. You can contact this individual via:
- Email: daneosobowe@pol-eko.com.pl
- Phone: +48 730 307 803
- Mail: Correspondence addressed to the Administrator with the note “Personal Data.”
Clause No. 1 for Job Applicants
INFORMATION CLAUSE NO. 1 FOR JOB APPLICANTS
| Purpose of Processing | Legal Basis for Processing under Regulation No. 2016/679 (commonly referred to as GDPR): | Period of Processing |
| Selection of a Job Candidate |
Processing is necessary for purposes arising from the legitimate interests of the controller (Article 6(1)(f) GDPR), specifically related to hiring new personnel. |
Up to 3 months after the completion of the recruitment process. |
DATA RECIPIENTS
The Administrator will share candidates’ data only with trusted recipients, such as IT service providers and email hosting providers, who provide services for POL-EKO Measurement Laboratory Sp. z o.o.
YOUR RIGHTS
Since your personal data is being processed, you have the right to:
- Request access to your personal data,
- Request the rectification of your personal data,
- Request the deletion or restriction of the processing of your personal data,
- Object to the processing of your personal data,
- Lodge a complaint with the supervisory authority (President of the Personal Data Protection Office).
Providing your data is voluntary but necessary to participate in the recruitment process. Without providing your data, you cannot take part in the recruitment.
I hereby declare that I have read and understood the above information regarding personal data protection and the processing of my data by POL-EKO Measurement Laboratory Sp. z o.o.
Clause No. 2 – For Employees
PURPOSES OF PROCESSING, LEGAL BASES, AND RETENTION
| Purpose of Processing |
Legal Basis for Processing |
Retention Period |
| 1) Fulfillment of the employer’s obligations arising from the employment relationship | Processing is necessary to take actions prior to entering into a contract and to perform the contract (Article 6(1)(b) GDPR). | 10 years from the end of the employment relationship |
| 2) Fulfillment of the employer’s obligations under labor law | Processing is necessary to comply with a legal obligation (Article 6(1)(c) GDPR) in connection with the Labor Code and implementing acts. | 10 years from the end of the employment relationship |
| 3) Registering individuals for social insurance | Processing is necessary to comply with a legal obligation (Article 6(1)(c) GDPR) in connection with the Social Insurance System Act. | 10 years from the end of the employment relationship |
| 4) Maintaining accounting and tax documentation | Processing is necessary to comply with a legal obligation (Article 6(1)(c) GDPR) in connection with Article 74 of the Accounting Act and other tax-related regulations. | 5 full years from the end of the calendar year |
| 5) Pursuing claims and defending against claims | Processing is necessary for purposes arising from the legitimate interests of the controller (Article 6(1)(f) GDPR), specifically the defense of the company’s interests. | 10 years from the end of the cooperation |
DATA RECIPIENTS
The Administrator will share personal data only with trusted recipients, such as IT service providers, email hosting providers, accounting services, and postal or courier services, who provide services for POL-EKO Laboratorium Pomiarowe Sp. z o. o...
YOUR RIGHTS
Since I process your personal data, you have the right to:
- Request access to your personal data,
- Request the rectification of your personal data,
- Request the erasure or restriction of the processing of your personal data,
- Object to the processing of your personal data,
- Transfer your personal data (processed based on an agreement),
- Lodge a complaint with the authority (the President of the Personal Data Protection Office).
Providing your personal data is voluntary; however, it is necessary for concluding and performing the employment contract. Without providing your data, it is not possible to employ you or ensure the proper execution of the employer’s tasks.
I hereby declare that I have read and understood the above information regarding the protection of personal data and the processing of my data by POL-EKO Laboratorium Pomiarowe Sp. z o.o.
Clause No. 3 – For Suppliers and Potential Suppliers
Clause No. 3 – For Suppliers and Potential Suppliers
|
Purpose of Processing |
Legal Bases for Processing under Regulation No. 2016/679 (commonly known as GDPR) | Processing Period |
| 1) Establishing business relationships – purchases | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which consist of purchasing goods and services necessary for conducting business activities. | Until a valid objection or request for deletion is submitted. |
| 2) Conclusion and performance of a purchase agreement | Processing is necessary to take steps prior to entering into a contract and for the performance of a contract (Article 6(1)(b) of GDPR). | Until a valid objection or request for deletion is submitted. |
| 3) Filing complaints, grievances, and requests | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve ensuring the quality of deliveries. | Until a valid objection or request for deletion is submitted. |
| 4) Maintaining accounting and tax documentation | Processing is necessary for compliance with a legal obligation (Article 6(1)(c) of GDPR) in connection with Article 74 of the Accounting Act and other tax-related regulations. | 5 full years from the end of the calendar year. |
| 5) Pursuing claims and defending against claims | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve defending the interests of the business entity. | 10 years from the end of the cooperation. |
DATA RECIPIENTS
The Administrator will share personal data only with trusted recipients, such as IT service providers, email hosting providers, accounting services, and postal or courier services, who provide services for POL-EKO Laboratorium Pomiarowe Sp. z o. o.
YOUR RIGHTS
Since I process your personal data, you have the right to:
- Request access to your personal data,
- Request the rectification of your personal data,
- Request the erasure or restriction of the processing of your personal data,
- Object to the processing of your personal data,
- Transfer your personal data (processed based on a contract),
- Lodge a complaint with the authority (the President of the Personal Data Protection Office).
Providing your personal data is voluntary; however, it is necessary to establish a business relationship. Without providing your data, it will not be possible to submit inquiries, conclude agreements, or perform them.
Clause No. 4 – For Clients and Potential Clients
PURPOSES OF PROCESSING, LEGAL BASES, AND RETENTION
| cel przetwarzania | Legal Bases for Processing under Regulation No. 2016/679 (commonly known as GDPR) | Processing Period |
| 1) Establishing business relationships – sales |
Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve striving to sell services. |
Until a valid objection or request for deletion is submitted. |
| 2) Conclusion and performance of a sales agreement | Processing is necessary to take steps prior to entering into a contract and for the performance of a contract (Article 6(1)(b) of GDPR). |
Until a valid objection or request for deletion is submitted.
|
| 3) Handling complaints, grievances, and requests | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve ensuring the quality and image of the business. | One year from the submission of the complaint, grievance, or request. |
| 4) Maintaining accounting and tax documentation | Processing is necessary for compliance with a legal obligation (Article 6(1)(c) of GDPR) in connection with Article 74 of the Accounting Act and other tax-related regulations. | 5 full years from the end of the calendar year |
| 5) Debt collection | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve maintaining financial liquidity. | Until full settlement is completed. |
| 6) Pursuing claims and defending against claims | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve defending the interests of the business entity. |
10 years from the end of the cooperation. |
| 7) Marketing of own services | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve safeguarding the interests and good reputation of the business. |
Until a valid objection or request for deletion is submitted. |
| 8) Marketing of third-party services/products – partners | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve selling services and promoting business partners. | Until a valid objection or request for deletion is submitted. |
DATA RECIPIENTS
The administrator will transfer personal data only to trusted recipients, such as IT service providers, email hosting providers, accounting services, postal and courier services, and law firms (that provide services for POL-EKO Laboratorium Pomiarowe Sp. z o.o.).
YOUR RIGHTS
Since I process your personal data, you have the right to:
- Request access to your personal data,
- Request rectification of your personal data,
- Request erasure or restriction of the processing of your personal data,
- Object to the processing of your personal data,
- Transfer your personal data (processed based on a contract),
- Lodge a complaint with the authority (the President of the Personal Data Protection Office).
Providing your personal data is voluntary; however, it is necessary to establish a business relationship. Without providing your data, it will not be possible to submit inquiries, conclude agreements, or execute them.
Clause No. 5 – For Corresponding Individuals
PURPOSES OF PROCESSING, LEGAL BASES, AND RETENTION
|
Purpose of Processing |
Legal Bases for Processing under Regulation No. 2016/679 (commonly known as GDPR) | Processing Period |
| 1) Registration of correspondence and providing responses | Necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which include timely responses to correspondence, timely payments to suppliers, and ensuring the quality of cooperation with contractors and other stakeholders. | 10 years from the sending or receipt of correspondence |
| 2) Pursuing claims and defending against claims | Processing is necessary for the purposes of the legitimate interests pursued by the controller (Article 6(1)(f) of GDPR), which involve defending the interests of the business entity. |
10 years from the end of the cooperation. |
DATA RECIPIENTS
The administrator will transfer personal data only to trusted recipients, such as IT service providers, email hosting providers, accounting services, and postal and courier services (who provide services for POL-EKO Laboratorium Pomiarowe Sp. z o.o.).
YOUR RIGHTS
Since I process your personal data, you have the right to:
- Request access to your personal data,
- Request the rectification of your personal data,
- Request the erasure or restriction of the processing of your personal data,
- Object to the processing of your personal data,
- Lodge a complaint with the authority (the President of the Personal Data Protection Office).
Providing your personal data is voluntary; however, it is necessary to establish a business relationship with your employer or contractor. Without providing your data, it will not be possible to initiate any collaboration.